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The Sillerman Center for the Advancement of Philanthropy seeks a part-time Department Coordinator. The coordinator will support program staff with scheduling, processing reimbursements, budgeting, providing administrative support for events, note-taking at meetings and other tasks as assigned such as updating the website and social media accounts.

Examples of Key Responsibilities:

  • Manages general administrative tasks for the office: orders office supplies; maintains files; assists with travel arrangements; proofreads, formats, and drafts documents and correspondence. Schedules meetings and conference calls; arranges events (i.e., Youth Philanthropy Conference); updates LATTE and assists faculty and staff  to carry out administrative and teaching responsibilities. Serves as liaison between the Sillerman Center and university departments. 
  • Tracks expenses and monitors budget. Approves invoices for payment. Prepares expense reports. Reconciles accounts on a monthly basis. 
  • Assists in maintaining the Sillerman Center website. Coordinates release of new publications on website. Handles and consistently updates content for Sillerman’s social media accounts (i.e. Twitter and Facebook) to ensure that Sillerman’s voice is timely, substantive and professional. 
  • Maintains information database to update Heller Social Impact Report (i.e. Sillerman presentations, publication releases).
  • Assists with Sillerman projects (i.e. University-based Philanthropy Serving Organizations project) and publications (i.e. Social Justice Funder Spotlights) including using platforms such as MailChimp for mass emailing and tracking new developments. Oversees printing of publications.

Expected hours: 12.5 hours per week 

Qualifications:

  • 1-2 years of related work experience as an office coordinator or administrative assistant, including budget management, highly desirable.
  • Bachelor's degree preferred, but prior experience will be considered in lieu of degree
  • Candidates should be highly organized and able to multitask and work both collaboratively and independently on a small but busy team engaged in numerous projects. Superb interpersonal skills and comfort in an office environment. 
  • Proficiency with MS Word, Google Docs, Excel, Acrobat and Powerpoint required. Strong understanding of and willingness to learn about website content management systems, contact databases, and social media platforms. Skilled in financial tracking systems.
  • Knowledgeable in various writing tasks, including but not limited to, composing bibliographies, email and event invitations, footnotes and citations, etc.
  • Attention to detail and accuracy of work. Excellent communication skills. Desire to be part of a team and to support the mission of the Sillerman Center.
  • Proven ability to follow-through on assignments independently without reminders from senior staff

Closing Statement

Brandeis University recognizes the importance of staff development and supports the ability for current employees to apply for internal opportunities of interest that will enhance the employee's skills. 

An employee must have completed twelve (12) months of employment in good standing in their current role in order to be eligible for an internal transfer or promotion. The waiting period may be waived in cases of a position elimination or other adverse changes to their current position.

Internal applicants will be expected to complete the screening process along with any other candidates

 

To Apply: https://brandeis.wd5.myworkdayjobs.com/en-US/Jobs (Department Coordinator: R0002247)