Event Planning at Heller

Students are more than welcome to plan online events at the Heller School. In order to maintain better coordination and communication of these events, we require all event plans to be submitted for approval of date and time, before any event or guest speaker can be confirmed. It is important not to book a speaker, or confirm a date unless you have already spoken to Student Services and the Heller Events team.

In order to keep an open line of communication with the entire community, students should follow these steps to get their event approved, then refer to other pages on this site for helpful tips:

  1. Complete an online Event Request Form at least two weeks prior to your event. 
  2. Contact the Office of the Dean (Joanne Beswick) at least two weeks in advance, or earlier, if you want to invite Dean David Weil to present or introduce a presenter.

Inviting Guests and Presenters to Participate in Virtual Events

At the Heller School, we encourage faculty, staff and students to bring together scholars and public officials of all backgrounds, religions, opinions and political views and encourage a peaceful discourse.

For Heller to be responsive and supportive of your event, there are certain steps you must follow.

  1. Before inviting an outside guest to speak at Heller you must send an email to the Heller Events Team hellerevents@brandeis.edu describing the event, providing information on the speaker, the audience for the event, and whether or not you would be interested in having Dean David Weil attend and/or introduce the speaker.
  2. Once the Events Team receives this email, they will contact you with potential dates for the event. You should not offer any dates to a speaker until you hear back from the Events Team.
  3. Using the dates from the Events Team you can then coordinate with the speaker to confirm the date they will be coming to Heller. If none of the dates provided by the Events Team work for the speaker please send another email to the Heller Events Team noting this. They will work with you to identify additional options that you can share with the speaker.
  4. Once the date is confirmed with the speaker, submit an Events Request Form.

    There are certain circumstances in which you must contact the Office of the Dean before contacting Heller Events when inviting an outside speaker to campus. They include:

    • President Liebowitz or Dean David Weil would be expected to attend or participate.
    • The event may cause disruption of other university activities.

     In these situations contact the Office of the Dean (Joanne Beswick).

For Information about Student Working Groups, please see the Working Groups page on the Equity, Inclusion and Diversity website.

Resources:

For more information on planning an event at Heller please visit the event planning website.

To invite all Heller students to your event, please send the invitation email to all_heller_students@lists.brandeis.edu.

Contacts:

Ravi Lakshmikanthan, Assistant Dean Academic and Student Services (kanthan@brandeis.edu)

Marc Kiredjian, Associate Director, Academic and Student Services (mkiredjian@brandeis.edu)

What are the policies for Heller online meetings?

  • Student Study Groups: For students seeking to request classrooms for group study sessions, Teaching Assistant sessions, etc., use the Classroom Reservation Request Form. We ask that room reservation requests be submitted at minimum 24 hours prior. If you find you need a room urgently, please complete the form and follow up with an email to Ravi Lakshmikanthan (kanthan@brandeis.edu).
    The request form can be found at the Heller School website in Current Students under Student Life.
  • Teaching Assistant Session(s): Please use the Classroom Reservation Request Form to request a room for TA sessions. We ask that room reservation requests be submitted at minimum 24 hours prior. If you find you need a room urgently, please complete the form and follow up with an email to Ravi Lakshmikanthan (kanthan@brandeis.edu).
    The request form can be found at the Heller School website in Current Students under Student Life.